Buying guide

How to Choose Med Spa Booking Software

What 21 booking and payments platforms publish about prices, contracts, HIPAA and trials, and the questions to ask before you pick one for a med spa.

Updated Oct 2, 2026 · 7 min read

Key points

18 of the 21 booking and payments platforms we checked publish a price. The bases differ: per seat or staff member, per location, or a flat plan price.
Published monthly starting prices run from $10/mo per seat at Noona HQ ($15/mo solo) to $143/mo at Boulevard, and platforms that run card payments charge a per-transaction fee on top.
13 of the 21 run month to month. Meevo and Rosy Salon Software commit you to 12 months, Mindbody's terms set a 90-day initial term, and Zenoti sets the term in the order form.
13 of the 21 publish HIPAA support, and only 3 publish a case study with a stated result.
12 of the 21 state a free trial, so run your own booking page, deposits and checkout through one before you decide.

We read the websites of 21 booking and payments platforms on October 1, 2026 and recorded what each publishes about price, contract terms, data and proof. This guide turns that record into a checklist.

What does booking software do for a med spa?

Booking software takes appointments off the phone and puts them on a page clients can use at any hour. The core of these products is a calendar, an online booking page, automatic reminders and card payments at checkout. Deposits and no-show fees matter in a med spa: a missed treatment slot is time you cannot sell again.

The differences sit on top of that core: some add clinical work such as consent forms and charting, and at least one states plainly that it is not a medical records system.

What does it cost?

18 of the 21 platforms publish a starting price. Three do not publish one: Meevo, RepeatMD and Zenoti. Among the 18, 13 publish a monthly starting figure in dollars:

Vendor	Published starting price	Charged by	Minimum term as stated
Noona HQ	$15/mo solo, or $10/mo per seat for teams	Per seat	Cancel any time
Acuity Scheduling	$16/mo billed annually ($20/mo monthly)	By number of calendars	Cancel any time
Fresha	$19.95/mo (Independent); Team $14.95 per team member/mo	Per team member	No minimum commitment
GlossGenius	$24/mo billed annually ($28 monthly)	Flat, by plan	No contract
Ovatu	US$25/mo for the first employee	Per employee	Month by month
Timely	$26 per staff/mo	Per staff member	No fixed-term contract
Rosy Salon Software	$29/mo with RosyPay discount	By number of providers	12 months; 90 days notice
Booksy	$29.99/mo	Flat + per extra member	No commitment
PocketSuite	$49.99/mo	Flat, by plan	Cancel any time
WellnessLiving	$69/mo (Starter, paid monthly)	Flat, by plan	Not published
Mindbody	$79/mo per location	Per location	90-day initial term
Mangomint	$120/mo per location + $10/mo per user	Per location + per user	No contract
Boulevard	$143/mo	Per location (higher plans)	Not published

The base decides your bill. Booksy is a flat $29.99/mo plus $20/mo for each additional team member, Ovatu is US$25/mo for the first employee plus US$7 for each additional one, and Mangomint is $120/mo per location plus $10/mo per user. Price your team today and in a year, then compare totals, not headline numbers.

Four more of the 18 start at $0: Goldie (paid plans from $19.99/mo, free plan capped at 20 appointments a month), Setmore (Pro at $5/user/mo billed annually), SimplyBook.me (Basic at $13.9/mo billed monthly) and Square Appointments (paid plans from $49/mo per location). Booker publishes "Starting at $139" without stating the billing period.

What will you pay beyond the subscription?

Card processing. Fresha publishes 2.79% + $0.20 online and 2.29% + $0.20 in person. GlossGenius charges a flat 2.6%. PocketSuite charges 2.9% + $0.30 card present and 3.2% + $0.30 card not present. Mindbody's rate depends on the plan you select and is not listed. Acuity Scheduling's card fees are set by Stripe, Square or PayPal. Where the rate is not published, ask for it in writing.

Marketplace clients. Fresha charges a 20% one-time commission on new marketplace clients, with a minimum fee of $6 per client. Booksy's optional Boost feature charges a one-time 30% fee on a new client's first visit, up to $100. Noona HQ's med spa page says its marketplace charges no commission for new clients.

Add-ons. Mangomint lists phone at $70 per month per line and payroll from $50 per month plus $8 per worker. Boulevard sells its forms add-on from $65 per month per location and e-prescribing at $45 per prescriber. Zenoti bills voice, SMS and messaging on usage, plus USD 10 per month per 5GB of extra photo and file storage.

Setup and onboarding. 8 of the 21 state a policy. Zenoti's terms describe a one-time non-refundable setup fee per center; the amount is not published. SimplyBook.me sells an optional Full Setup service for a $499 one-time fee. Mangomint says onboarding and data transfer are free; Mindbody says there is no setup fee on any plan.

How long will you be locked in?

17 of the 21 state a minimum term, and 13 of the 21 run month to month. Four of the 17 do not. Meevo subscriptions are based on an annual contract. Rosy Salon Software's terms set a 12-month initial term unless its order form says otherwise, renewing for successive 12-month terms unless either party gives notice at least 90 days before the end. Mindbody's terms set a 90-day initial term unless the agreement says otherwise, renewing in 30-day periods. Zenoti sets the initial term in the order form, then renews for one-year terms automatically; either party can end it at the end of a term with at least 60 days notice.

16 of the 21 publish how cancellation works. Month to month does not always mean money back: Goldie's terms say there are no refunds or credits for partial months, GlossGenius's say fees paid are non-refundable, and Noona HQ's say previous payments are not refunded. Read the refund sentence as closely as the cancellation one.

What about HIPAA and a BAA?

A Business Associate Agreement, or BAA, is the contract that covers how a software company handles patient information. A booking system holds names, appointment histories and sometimes forms and photos; ask early.

13 of the 21 publish HIPAA support, and they do not all mean the same thing. Mangomint offers HIPAA compliance with a signed BAA for med spa customers. PocketSuite's HIPAA Statement serves as a BAA with the customer. GlossGenius provides a BAA on request. Acuity Scheduling offers a signed BAA on its Premium plan. SimplyBook.me sells HIPAA as a feature of its Standard plan, off by default, with compliance described as the customer's responsibility. Zenoti says a BAA is available. Meevo states it is a HIPAA compliant platform and its terms define a BAA. Mindbody's terms require customers subject to HIPAA to request a BAA. Setmore describes a separate Health account type as HIPAA-compliant and requiring a signed BAA.

Others describe compliance in different terms: Fresha's med spa page calls the platform HIPAA-compliant, WellnessLiving calls its waivers and consent forms HIPAA- and PIPEDA-compliant, Boulevard states the product is HIPAA compliant, and Square Appointments describes HIPAA-compatible payments and links a BAA from its user agreement.

Goldie states on its med spa page that it does not offer HIPAA compliance, a BAA, clinical charting or e-prescribing. Booker, Booksy, Noona HQ, Ovatu, RepeatMD, Rosy Salon Software and Timely do not state a position.

Can you get your data out if you leave?

5 of the 21 publish something about getting data out: Mangomint says you can take all your data with you when you cancel, WellnessLiving's terms provide an electronic copy of your business information on request up to 30 days after termination, PocketSuite has a data export in its settings, SimplyBook.me exports clients to Excel, and Rosy Salon Software exports reports in multiple formats. For everyone else, ask what happens to client records, photos and consent forms when you leave.

What proof do vendors publish?

3 of the 21 publish a case study with a stated result. Meevo quotes a customer whose prebook rate went from 19% to 83%. RepeatMD titles a webinar about Meesha Aesthetics selling $130k in a day. WellnessLiving quotes a fitness business, Advantage Personal Training, that grew 395% after switching. Some name clients instead of results: Square Appointments quotes LaserAway, Boulevard names RUMA Aesthetics, Mangomint names Bare Laser Medspa, and GlossGenius says its med spa software is trusted by 5,000+ practices. A name is not a result, so ask for the number.

What should you ask on a sales call?

What is the total monthly cost for my number of providers, staff seats and locations?
What is your card processing rate, and which features cost extra (forms, charting, e-prescribing, phone, SMS, payroll)?
Is there a setup, onboarding or data migration fee, and is it refundable?
How long is the contract, how does it renew, and how much notice does cancellation need?
Will you sign a Business Associate Agreement, and what does it cover?
How do I get client records, photos and consent forms out if I leave?
What results have practices like mine seen, and can you put the numbers in writing?

When the answers are in writing, compare them in the booking and payments category, where each platform's published facts are scored. For practice management platforms, see How Much Does Med Spa Software Cost?

Questions and answers

How much does med spa booking software cost?

Among the 13 platforms that publish a monthly starting price, the range runs from $10/mo per seat at Noona HQ ($15/mo solo) to $143/mo at Boulevard. Four more start at $0, with paid plans from $5/user/mo at Setmore to $49/mo per location at Square Appointments, and Meevo, RepeatMD and Zenoti publish no price at all.

Do I need a HIPAA-compliant booking system for a med spa?

A med spa's booking system holds patient names, appointment histories and sometimes forms and photos, so ask every vendor for a Business Associate Agreement. 13 of the 21 we checked publish HIPAA support, Goldie states that it does not offer HIPAA compliance or a BAA, and the other 7 do not state a position. Fresha and WellnessLiving describe HIPAA compliance without mentioning an agreement; ask for the BAA by name.

Which med spa booking platforms lock you into a long contract?

Of the 17 platforms that state a minimum term, 13 run month to month. Meevo subscriptions are based on an annual contract, Rosy Salon Software's terms set 12 months that renew for further 12-month terms unless you give 90 days notice, Mindbody's terms set a 90-day initial term unless the agreement says otherwise, and Zenoti sets the length in the order form with automatic one-year renewals.

What does booking software cost beyond the subscription?

The platforms that run card payments charge per transaction: published rates run from 2.29% plus 20 cents in person at Fresha to 3.3% plus 30 cents online on Square Appointments' free plan. Vendors also sell add-ons: Mangomint lists phone at $70 per month per line, Boulevard sells its forms add-on from $65 per month per location, and Zenoti charges USD 10 per month per 5GB of extra storage.

Can I try booking software before I pay?

12 of the 21 platforms state a free trial. Stated trial lengths run from 7 days at Acuity Scheduling and Fresha to 30 days at Ovatu, PocketSuite and Square Appointments. 15 of the 21 offer a demo, including the three that publish no price.